Physical vs. Digital
As an Agile Coach in CyberArk, I am exposed to many groups and teams, each trying their own version of Scrumban and Agile. One of the most common practice is of course visibility, specifically, visibility of the work in progress, a.k.a the board. Most boards are digital by now, using either LeanKit, Jira or Trello, but from time to time you get to see and use actual physical boards. Obviously, these are usually used during sessions while creating the board (and later on it is digitized) but there are boards that stay there and are even updated daily or weekly.
Though there are a lot of benefits from digital boards (I remember the time I was an organizational Scrum Master in SQream, and we used whiteboards and sticky notes, but the sticky notes weren’t of the best kind and the board was right beneath the A/C – which resulted in a daily effort to pick up the notes from the floor and try to figure out where they belonged to :-)), I must admit that whenever I find a physical one, I get immediately interested and try to figure out what I can learn from it. In fact, that’s one of the ideas behind visibility (and transparency to be exact) – letting anyone see the status and engage in what the team is trying to do. You never know what kind of help you can get from someone that passes through…
The amazing thing about physical boards, is that they enable you to try out anything you would like, very few constraints, no need to ask a favor from your Jira admin, or get help from a friend on how to configure this or that in Trello or Leankit. You just do whatever you want, and re-adjust when needed. So easy… Just yesterday, my division (more about that in a future post) had a meeting where we sat and thought about challenges we would like to take on towards 2018. We didn’t know exactly what we are going to end up with, we just knew we wanted to start off with some brainstorming, and pick it up from there. So naturally we started with sticky notes, hand them on the wall and started to cluster, re-form, measure and vote on them. The “board” changed its configuration around 10 times during a 1.5 hour talk, each time answering the specific need we were trying to get.
So – what am I trying to say here?
Basically – whenever you can, try to use physical boards. They are much more attractive (at least can be, if you have at least one team member that has an eye for aesthetics), much more agile, much more effective (no need to search for them – they are there, literally) and much more visible and transparent. Even if it doesn’t make sense to use physical boards on your day to day work (and sadly there are many reasons why digital boards should be preferred), try to find the places and times where they can give you that extra presence, extra freedom and extra engagement.